How to Track Business Expenses Like a Pro

Staying on top of your business expenses isn’t just good practice — it’s essential. Every receipt you ignore or categorize incorrectly could mean missed deductions, inaccurate financials, or even IRS red flags.

Here’s how to track your business expenses like a pro:

1. Use a Business Bank Account – Never mix personal and business spending. Keep it clean and separate.
2. Digitize Every Receipt – Use apps like QuickBooks, Expensify, or even a shared Google Drive to snap and save receipts instantly.
3. Categorize Transactions Weekly – Waiting months creates messes. Set aside 15 minutes a week.
4. Automate Where Possible – Link your accounts to your bookkeeping software. Let it do the heavy lifting.
5. Work With a Pro – A bookkeeper ensures your expenses are coded correctly, deductions are maximized, and nothing falls through the cracks.

Let Us Clean Up and Track Your Business Expenses — The Smart Way

We help business owners stay compliant, organized, and deduction-ready — all year long.

📅 Schedule a free bookkeeping consult today

👉 https://calendly.com/castlerocktax/30min

📲 Prefer to talk first? Call us at 786-686-6285

💻 Virtual. Reliable. Bilingual.